Accommodation: How do I add overnight travel
Adding overnight travel is a feature designed for you to make use of when clients are taking overnight flights or transport, where there is no accommodation provided. We have this feature so that you can add the routing and make sure all of the dates are correct on your itinerary!
This functionality is available on all Operator Packages
In this article
First thing first, open up the relevant itinerary on your dashboard.
Then move to the Accommodation Step of your itinerary.
Adding Overnight Travel
When opening your Accommodation Step, enter the dates of travel (if you have them). Just below the dates, click on 'Overnight Travel' to insert this into your itinerary.
Once you have added Overnight Travel to your itinerary, you can now enter details such as basis, drinks and the number of nights.
At this point, it is important to choose how long your Overnight Travel is. For example, if you are flying directly from Cape Town to London, it will only be 1 night of Overnight Travel. However, if you are flying from Cape Town to London via Dubai and it is over multiple nights, you will enter 2 nights of Overnight Travel.
Having said that, this function is not limited to only use with flights. The same logic applies to any overnight travel that is not at a specific accommodation.
Once you are happy that you have set up your Overnight Travel correctly, you can now add in the rest of the details on the Accommodation Step.
Once you have added the relevant travel detail into the Accommodation Step, you can move onto the Route Builder Step.
Adding the Routing for Overnight Travel
If you only added 1 night of Overnight Travel to your Itinerary, you will see that Day 1 and Day 2 have their own sections for transport and there is a separate section for the Overnight Travel - we are going to break this up into three sections for this example:
Section 1: This only needs to be entered if you are providing the arrangements to/from the airport.
You will enter your start location (pick up) in section 1 and you will enter your end location (drop off), in the first line of section 2.
Section 2: This is the leg of the flight that actually takes up the night time travel (where the client will be when the date changes). You can enter the start location (departure point of your overnight travel) and it will automatically add this to the end of section 1. Now select the mode of transport and enter the end location of your overnight travel arrangement.
Section 3: This is the transport that is after the overnight travel to indicate how do they get to their next destination.
Let's look at an example:
Mr and Mrs Smith will be travelling from a hotel in Sydney to a hotel in Cape Town via Dubai. The actual date will change while they are flying from Sydney to Dubai - meaning this is the overnight section of travel.
In section 2, you will enter Sydney as your start location, select 'Scheduled Flight' as your mode of transport and enter Dubai as your end location.
Once those details for the overnight travel have been added, you will see the relevant grey sections have been filled in. Now, you want to enter into section 1, the arrangements you have made to get them from their hotel in Sydney to the airport.
Now that you are done with the overnight travel arrangements, you can enter the final details in section 3 to indicate how the client will be getting from Dubai to the hotel in Cape Town.
You can now continue to enter the other Routing details for the rest of the itinerary before continuing to the next step.