Paper Itinerary

Here you will learn how to easily access and print your Paper Itinerary to send to or print out for your clients.

This Printable Itinerary has limited scope for customisation.  It is a Word Doc and you can make all the style changes that Word offers.  If this is not customisation enough for you we have integrated with Smartbox - a German company that specialises in printable outputs - and you can deal with them to create your own output.

In this article: 

Accessing your Paper Itinerary
Downloading your Paper Itinerary
Printing your Paper Itinerary

Accessing your Paper Itinerary

Head to the last tab, Additional Details and at the bottom left of the page find the green icon labelled Get Printable Itinerary.

Downloading your Paper Itinerary

When you click on Get Printable Itinerary a pop up window will appear that allows you to select what you would like to feature in your Paper Itinerary and to some degree the order in which it appears.

Understanding the Printable Itinerary Options:

Map View Mode:
Hide Inbound/Outbound Flights: Map does not display any inbound or outbound flights, including long-haul/overnight flights
Hidden: Map not displayed at all
Show All Travel: Map displays all travel, incl international flights
Hide Overnight Flights: Map does not display long-haul/overnight flights

Operator Logo Mode:
Choose where on the top of the page you would like the logo displayed: Right, Left, Center or not at all (None).  

Display Contact Details:
Contact details displayed if selected

Hide Basis:
Meal basis is hidden if this option is selected

Destination before Day Notes:
If selected, the notes for the day will be displayed after the Destination information, but before the Accommodation information

Prevent Page Break:
If selected, new information/new day will not start on a new page

Hide Alternative Accommodation:
If you have included Alternative Accommodation in your Itinerary, selecting this option will not include these alternatives in your Printable Itinerary

Date Format:
Choose between default (dd/mm/yy) or US date format (mm/dd/yy)

Destination Images:
Hidden: Not displayed
Opening Gallery: On the first page of the itinerary
With Destination: Image shown with the Destination information in the itinerar

Travel Arrangements:
End: Summary of all the Travel Arrangements (flights, transfer, etc) on the final page of the itinerary
Start: Summary of all the Travel Arrangements at the beginning of the itinerary
Day by Day: Travel Arrangements for each day shown at the end of the day

Destination Table:
Overview of the itinerary, where accommodation & destinations are listed at the beginning of the itinerary, can display:
With Dates: the dates at each destination/accommodation as well as the number of nights
Without Dates: can just display the accommodation and destination summary. 

Day Header Mode:
Single Line: Day in itinerary (Day 1 etc), accommodation, destination, date and day of the week in brackets all in one line
Double Line: Day in itinerary, date and day of the week in top line, followed by accommodation and destination in the next line

Accommodation Images:
You can choose between 1, 2 or 3 images displaying of the accommodation on the Printable Itinerary 

Empty Content:
Show: Leaves placeholders where the empty content would be
Hidden: Not displayed at all

Activity Mode:
Display Activity Description Only: displays only the description in the the output
Hide Activity: No activity or image will display for any activities included in the itinerary 
Single / Double / Triple Image with Text: Displays the selected number of images with the accompanying text

Accommodation Position:
Start of Day: Information and images of accommodation shown at the beginning of the day information
End of Day: Information and images of accommodation shown at the end of the day information

Country Information:
None: Not displayed in the itinerary at all
Included: Basic Country description only, found at the beginning of the Itinerary with Destination Information. Details such as Health, Visa, etc excluded. 
Included with Detail (Inline): All details (description, plus Health, visa, etc) at beginning of Itinerary with Destination Information
Included with Details (Appendix): All details at the end of the Itinerary
Included with Detail (Split): Basic Country description at the beginning of the itinerary, and the rest of the details at the end of the itinerary. 

Paper Size:
Choice between A4 or letter size

Text Alignment:
Choose how you would like the paragraphs of the itinerary to be aligned, left or justified

Directions:
Do Not Display: Not displayed in the itinerary at all
Display for Each Day: Displayed at the end of each travel day 
Display at End: Displayed at the bottom of the itinerary
Map vs Paragraph: Map option displays Directions in a bullet point format with a map, whereas paragraph displays the Directions in a list format only.

Once you click on OK your itinerary will automatically download. 

Note:  If pop-ups are turned off (blocked) on your Internet Browser your itinerary might not download, so if nothing happens when you click on OK you need to allow pop-ups for Wetu on that browser. Find our how to do this here

Your download might look something like this:

or it might be at the top of your browser on the right side:

Double click on your download to open up the itinerary file. 

Printing your Paper Itinerary 

Your itinerary will open in your text editing software (Word, Pages, etc).  Once the document is in Word you can make all the changes you can normally in a Word doc. You can now save it a a PDF to send to your client or print it off a a document.   

Note:  any changes you make will not be recorded in Wetu you are now working in a different system.

Save your Word doc and file it as you normally would have - this is the hard copy of your itinerary.

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